Part 1: How to write a company car policy

We’ve pulled together a 3-part blog series on company car policies to help you create, hone and ensure the successful roll out of this essential document.

Before you put pen to paper, it's important to take the time to sit down with your peers and work out what's really important for your company car fleet. Having those objectives firmly in your head before writing starts will make your final fleet policy both influential and beneficial.

Top Car Fleet Policy Objectives

  1. Improve driver safety

  2. Protect the company brand

  3. Control fleet operations

  4. Support green initiatives and promote environmentally conscious behaviours

  5. Reduce vehicle fleet costs

  6. Incentivise company car benefit schemes (or allowances)

  7. Fulfil corporate duty of care

Green Fleet Policy Guidelines

Green initiatives can benefit the environment, your brand and your fleet budget so they are a popular component of corporate fleet policies. Here's some planet-friendly ideas to mull over:

  • Only approve travel that is unavoidable - promote combining journeys and car sharing.

  • Prioritise audio and video conferencing over physical meets.

  • Cap CO2 emissions to control tax and fuel bills, as well as reducing your carbon footprint.

  • Consider if hybrid vehicles can match the specifications of your existing petrol cars and vans as well as give you fuel and cost savings on a whole life cost model

  • Educate employees in economical and safer driving to improve fuel economy - this can have a substantial impact on spend.

  • Poorly maintained vehicles can use more fuel and emit more CO2 so stick to the manufacturer maintenance guidelines for your owned, leased and grey fleet.

COMING SOON…

The second instalment of our fleet policy writing series will be out soon, so keep an eye out on our socials for PART 2: TOP 10 COMPANY CAR POLICY BEST PRACTICES

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Part 2: Top 10 Company Car Policy Best Practices

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